Press Inquiry Form Template

A press inquiry form helps you manage media requests efficiently and ensure journalists provide the information you need to respond effectively. You'll track PR opportunities and maintain relationships with media contacts.

Gather journalist name, publication, story topic, deadline, and specific information needed. Ask about interview requirements, quote approval process, and story angle. Include fields for press kit requests or image needs.

Make the form available for all media inquiries, interview requests, and information verification. Promote it on your press page and in email signatures for PR contacts. Respond quickly to time-sensitive journalism deadlines.

PR or communications teams manage media relationships. Marketing may handle product-related inquiries. Leadership often participates in executive interviews. Small businesses may designate a founder or marketing person to handle all press.

Respond within journalists' deadlines with accurate, quotable information. Provide spokesperson availability for interviews. Share relevant press kits, images, or background materials. Follow up to ensure they have everything needed.

You'll capture media opportunities systematically, maintain consistent messaging, and build journalist relationships. The form ensures you have complete information to prepare thoughtful responses that increase your chances of coverage.